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GlaxoSmithKline, a science-led global healthcare company with a special purpose: to help people do more, feel better, live longer is looking to hire an Executive Secretary – Legal for their Mumbai Office.
Provide Secretarial support to Executive Vice President, Legal as well as administrative support to the legal team and the function. The scope of responsibility will also include supporting the legal team on activities related to clearance of invoices of external counsels, maintaining data base of files and documents related to the legal function, compliance activities and such other support as may be required from time to time for the proper functioning of the legal team.
Provide Secretarial support to the Executive Vice President, Legal.
Assisting the Legal department in administrative work from time to time including but not limited to dealing with e-mails, telephone calls, messages, diaries, appointments and meetings and correspondence
Scan documents and send to respective lawyers, schedule appointments, calls and meetings, archiving and retrieval of documents, process all bills for the Department for approval and submission from Finance, print agreements and maintain database of files, assist and complete all required background checks for external lawyers from time to time
Submission of Vendor Creation Forms for external lawyers, assist with Travel & Expenses
Arrange local travel for Managers when they travel domestic and help in claiming of medical, petrol etc.
Maintain list of original documents in the custody of the legal department and managing the files
Help with arrangements for above country Heads / Managers in liaison with their respective Secretaries
Such other activities as are ancillary to the above
Knowledge & Experience Required:
Approx. 4-5 years of experience in Administrative Support to a functional head and team
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About the Company:
We are a science-led global healthcare company with a special purpose: to help people do more, feel better, live longer. We have 3 global businesses that research, develop and manufacture innovative pharmaceutical medicines, vaccines and consumer healthcare products. We aim to bring differentiated, high-quality and needed healthcare products to as many people as possible, with our scientific and technical know-how and talented people. We strive to attract the best people and to create an environment that empowers and inspires.